The world has always been about moving information. When one country knew what another country knew, they could compete. When one corporation learned the trade secrets of another, competition ensued and new innovative products were born.
Managing your life is about moving information from one place to the next. With the amount of information that is being sent our way on a daily basis, there is absolutely no possible way to manage it all without using technology, yet people continue to try to do so.
I recently observed a co-worker reading his e-mail. The message was no more than 2 lines of text, yet he immediately printed it and put it in a stack of paper. I’m not certain what that stack of paper was, but it turns out that the e-mail that he printed was a reminder that a phone number of one of his friends had changed.
The first question I thought of was, “with Outlook sitting right there in front of you, why in the world would you take the time and resources to print a single page document meant only to be a temporary note when you could simply copy and paste the phone number into your contacts?”
Remember, managing your life is about moving information from one place to the next. We do this so we don’t forget, but if we stuff our briefcase full of paper, we have a briefcase full of disorganization and paper. Outlook with Exchange Server allows you to synchronize all of your information on the fly. You copy that phone number, paste it into your contacts, and your phone synchronizes through a wireless connection to the server, receiving all of that information.
Learning to use Outlook to move your most important information from place to place nearly effortlessly is going to lighten your load. Your entire briefcase should fit in the palm of your hand now, and one of the greatest benefits is that your electronic devices can be setup to automatically remind you.
We all need to quit printing so many documents. Don’t get me wrong, I’m not that interested in saving trees, but I am interested carrying less junk around from house to house, and paper is junk.
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